Part-Time Tax Coordinator / Administrative Tax Assistant (Remote)

Overview:

We're a tax practice looking for a reliable, organized administrative assistant to help coordinate client information and handle operational tasks. This is not a tax preparation role — we need someone who can keep things moving behind the scenes so our team can focus on returns and advisory work.

What you'll do:

Collect, organize, and track client documents and information requests

Follow up with clients on missing or incomplete paperwork

Research and track down overdue payroll tax filings and payments

Communicate with taxing authorities (IRS, state agencies) on routine matters like transcripts, notices, and account status

Maintain client records and update tracking spreadsheets

Help manage deadlines and keep the team on schedule during busy periods

Handle basic data entry in QuickBooks and tax software

What we're looking for:

Experience working in a tax office, CPA firm, or bookkeeping environment (admin or coordinator role is fine — you don't need to be a tax preparer)

Comfortable using QuickBooks and at least one professional tax software package (Drake, Lacerte, ProConnect, etc.)

Strong organizational skills and attention to detail

Reliable follow-through — if you say you'll track something down, you do it

Clear, professional communication with clients and government agencies

Able to work independently with minimal supervision

Details:

Hours: 10–20 per week (flexible scheduling)

Rate: $25–$35/hr depending on experience

Location: Fully remote

Duration: Ongoing, with potential to grow

Apply Now

Apply Now