Accounts Payable & Procurement Specialist (WFH) | ZR_1149_JOB

Remote, USA • Full-time • Posted 2026-05-04

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PeoplePartners, a Great Place to Work company is proud to be partnering with one of our long-term Australian clients in the IT services space to find a sharp, detail-focusedAccounts Payable & Procurement Specialist.
If you love clean POs… If invoice mismatches bother you (in a good way)… If you chase vendors before anyone even asks…You’ll want to keep reading.
This is not just data entry.
You’ll sit at the center of procurement, accounts payable, and logistics coordination — ensuring purchase orders, supplier invoices, freight tracking, and licensing are handled accurately and proactively.
You’ll be the calm, organized engine behind the scenes making sure nothing falls through the cracks.
Create and issue purchase orders (post-approval).
Send POs to vendors and track dispatch progress.
Coordinate freight and delivery with onsite staff.
Update HaloPSA tickets and internal systems.
Alert technicians when stock arrives.
Send templated delivery updates to clients.
Manage bulk and custom-to-order logistics.
Allocate supplier invoices accurately.
Ensure 3PGS invoices are correct.
Manage license renewals to prevent over billing or unused licenses.

You are structured and proactive.
You don’t wait for problems — you prevent them.
You follow up without being asked.
You notice when something doesn’t match.
You’re comfortable communicating with vendors, technicians, and clients — professionally and clearly.
2+ years’ procurement experience.
Experience in accounts payable or bookkeeping.
Strong administrative capability (data validation, ticket updates, tracking).
Confident managing POs, invoices, and supplier communications.
Experience identifying and resolving process issues.
HaloPSA experience.
Datto Commerce experience.
You like clarity.
You like accountability.
You like systems that make sense.
You’re comfortable working remotely but still enjoy being part of a structured, collaborative team.
You take ownership of your work and don’t need micromanagement.
Prevent invoice errors before they reach finance.
Chase dispatches confirmations proactively.
Keep procurement pipelines organized and visible.
Ensure no unwanted licenses slip through renewal cycles.
Improve small process gaps that create big problems.
Accuracy of POs and invoice allocations.
On-time procurement processing.
Vendor follow-up efficiency.
Clean system updates and ticket hygiene.
Reduced billing discrepancies.
Fully Remote (PH-based).
Monday to Friday ; Day-shift - AEST.
Company-provided equipment.
Permanent Work-from-home setup
Company-provided equipment
Secondary Wi-Fi Modem
21 Leave Credits Annually - Leave benefits begin on Day 1.
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Monthly Gift Voucher
Milestone Tokens (Birthday/Anniversary/Christmas).
A Life Beyond the Screen #WorkLifeBalance.
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.