NYC-Based Freelance Hybrid Executive / Personal Assistant

Private Coaching & Wellness Practice | $45–$60/hr | 1–6 hrs/week | Hybrid (Remote + Manhattan)

Looking for a highly organized, proactive Executive/Personal Assistant who thrives in a small coaching and wellness practice. If you’re tech-savvy, discreet, and NYC-based with a mindfulness-oriented approach, this hybrid role blends professional support, content editing and creation, and light personal assistance — perfect for someone who loves variety and impact.

Key Responsibilities

1. Events & Office Coordination

• Plan/manage small group events (up to 20 people): invitations, registration, reminders, food, and day-of logistics

• Assist with personal and professional office setup and organization

• Source products, purchase supplies, and manage online shopping

2. Content & Marketing Support

• Copy edit written content for documents including proposals

• Design and update presentations (PowerPoint / Google Slides)

• Maintain and update website (Squarespace)

• Manage blog posts and subscriber communications (Mailchimp or similar)

• Create flyers, graphics, and promotional materials

• Post and manage content on LinkedIn and Instagram

• Edit and produce audio content (podcasts, guided sessions, or posts)

• Use AI tools (e.g., ChatGPT) for research, drafting, and content support

3. Administrative & Finance Support

• Create and manage invoices (QuickBooks)

• Manage documents (Adobe Acrobat)

• Maintain confidentiality and strong cybersecurity awareness (secure passwords, safe file sharing, phishing awareness)

4. Personal Assistance

• Provide ad hoc personal support and errands as needed

Required & Preferred Qualifications

Must-Have

• NYC-based and available for occasional in-person work in Manhattan

• Proven experience as an Executive or Personal Assistant (wellness/coaching experience preferred)

• Apple user; strong knowledge of Google Workspace

• Highly organized, proactive, detail-oriented, and self-directed

• Discreet and trustworthy handling sensitive personal and business information

Preferred / Cultural Fit

• Personal meditation, mindfulness, or contemplative practice

• Experience with audio editing (Audacity, GarageBand, or similar)

• Familiarity with social media management and content creation

• Experience supporting solo practitioners or small businesses in wellness/coaching

Schedule & Engagement

• Freelance / independent contractor

• Flexible hours, typically 1–6 hours per week (hours may fluctuate based on events and workload)

• Capacity during Monday-Friday work week

• Long-term potential for the right candidate

How to Apply

Please submit a proposal including:

• Your NYC location and confirmation you can assist in person in Manhattan

• Relevant experience supporting executives, coaches, or wellness professionals

• Your hourly rate within the $45–$60 range

• At least one professional reference (name, role, contact info)

Apply Now

Apply Now