Accounts Payable & Accounts Receivables Coordinator (AP AR)

OVERVIEW:

Reporting to the Assistant Controller, with a dotted line to AR Payroll Supervisor. The AP & AR Coordinator is primarily responsible for the administration of all Accounts Payable and Accounts Receivable. As a member of the Finance team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in addition to the company's values of respect, integrity, quality, teamwork and professional growth.

RESPONSIBILITIES:

Accounts Payable

• Reconcile material invoices to packing slips


• Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receiving the purchase order


• Code recurring invoices and those invoices without purchase orders with proper approval


• Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments


• Review and process all employee expense reports submitted through Concur or manually prepared and audit for accuracy


• Reconcile visa statements monthly verifying supporting documentation and process in the accounting software/ERP system


• Make copies of checks, match them to the corresponding invoices and file accordingly


• Complete biweekly payment requests and pay all suppliers online, electronically or by check


• Review supplier statements and reconcile to accounting records


• Complete supplier credit applications as needed


• Setup suppliers into accounting software/ERP system


• Maintain Sales & Use Tax Records, and liaison during audits


• Assist in the annual financial audit as needed


• Other duties/projects as assigned

Accounts Receivable

• Process Accounts Receivable invoicing daily, including the auditing of all packing slips


• Ensure invoices are sent to customers in a timely manner via email/online portal/etc


• Review RS quotes when processing invoices and calculate $/kg on manufactured products.


• Scan cheques received via mail into the bank and record cash receipts covering payments received within the US account in the ERP system.


• Enter new customers into the ERP system and perform credit checks if required


• Process USD Credit Card invoicing online.


• Record keeping for sales agents/distributors (tracking POs, invoices, commissions owing) monthly


• Review new customer purchase orders to ensure payment terms and conditions are met and properly documented


• Prepare all reports for month end processing in a timely manner


• Assist in financial and regulatory audits as needed


• Other duties/projects as assigned

TRAINING / QUALIFICATIONS:

• Minimum College Accounting Diploma preferred


• Minimum 3 years of experience preferred


• High quality of time management and prioritization skills


• Strong communication (verbal and written) and organizational skills


• Strong computer skills (MS Office – specifically Excel)


• Excellent analytical and problem-solving skills to fully address accounts payable issues


• Epicor (E10) experience an asset

WORKING CONDITIONS:

• Office Environment