[Hiring] Medical Licensing & Credentialing Coordinator @Austin Cryo Ventures LLC

Role Description

The Medical Licensing & Credentialing Coordinator supports the end-to-end credentialing, licensing, and compliance lifecycle for clinical providers across multiple states. This role plays a critical part in ensuring providers remain fully licensed, credentialed, and eligible to practice without interruption. This position is ideal for a detail-oriented professional interested in healthcare administration, regulatory compliance, or medical operations, offering hands-on experience navigating state and federal regulatory requirements while partnering closely with senior compliance and operations leaders.

Key Responsibilities
• Support initial and re-credentialing processes for clinical providers across all states
• Conduct primary source verification of state licensure (medical, nursing, advanced practice)
• Verify education, training, board certification, work history, and malpractice coverage
• Perform required background checks and exclusion screenings including National Practitioner Data Bank (NPDB), OIG/GSA exclusion lists, state medical and nursing boards, and state-mandated criminal background checks
• Ensure credentialing files meet internal standards and regulatory requirements
• Assist in preparing documentation for audits and regulatory reviews
• Monitor state-specific licensing requirements and regulatory updates across operating markets
• Track and support renewals for RN/NP/Physician licensure, prescriptive authority, DEA registrations, and controlled substance permits
• Coordinate collection and submission of licensing documentation to prevent practice disruptions
• Maintain awareness of multi-state regulatory nuances impacting scope of practice
• Maintain an organized tracking system for all license, certification, and credential expiration dates
• Proactively send renewal reminders and follow up to ensure timely submission
• Escalate potential compliance risks, documentation gaps, or expiring credentials to senior leadership
• Support reporting on credentialing status and compliance metrics
• Maintain accurate, audit-ready digital credentialing files
• Upload and organize documentation within credentialing and HRIS systems
• Ensure secure handling of sensitive provider information in accordance with HIPAA and company policies
• Support continuous improvement of credentialing workflows and tracking systems

Qualifications
• Demonstrated interest in healthcare administration, compliance, or medical operations
• Strong attention to detail with a high standard for accuracy
• Ability to manage multiple deadlines in a fast-paced, regulated environment
• Strong organizational and documentation skills
• Proficiency in Microsoft Office or Google Workspace; ability to learn credentialing systems quickly
• Clear and professional written and verbal communication skills

Preferred Qualifications
• Internship or entry-level experience in healthcare, compliance, or regulatory environments
• Familiarity with provider credentialing processes or healthcare terminology
• Experience with document management systems or compliance databases
• Exposure to multi-state regulatory frameworks

Benefits
• Competitive salary and annual performance bonus
• Comprehensive insurance benefits effective within 30 days
• 401(k) with up to 4% company match
• Monthly fitness reimbursement
• Flexible PTO
• Complimentary and discounted therapies in-studio and in-office

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