Real Estate Accounts Payable Specialist

Remote, USA • Full-time • Posted 2026-05-31

Overview The Accounts Payable Specialist is responsible for managing and processing payments related to property-level obligations, including property taxes, HOA dues, utilities, and other escrow-related expenses. This role ensures timely, accurate disbursements while maintaining compliance with applicable regulations, HOA requirements, and internal controls. This position can be fully remote anywhere in the United States. Working hours will align with standard business hours in the employee’s local time zone. The hourly pay range is between $22.00 and $25.00 per hour. Eligible for an annual bonus as well. Responsibilities Accounts Payable & Disbursements<ul style="margin-top: 0in;"><li>Process and reconcile invoices for property taxes, HOA dues, utilities, and related property expenses</li><li>Ensure timely and accurate payment of all obligations to avoid penalties, liens, or service disruptions</li><li>Maintain payment schedules and monitor due dates across multiple properties/accounts</li><li>Investigate and resolve discrepancies in billing, invoices, and payment records</li></ul>Property Tax Management<ul style="margin-top: 0in;"><li>Review and verify property tax bills for accuracy</li><li>Track tax due dates and ensure on-time payments</li><li>Coordinate with tax authorities and vendors to resolve issues or discrepancies</li><li>Monitor changes in tax assessments and update records accordingly</li></ul>HOA Dues & Compliance<ul style="margin-top: 0in;"><li>Manage HOA payments, including regular dues, special assessments, and fees</li><li>Review HOA rules and regulations to ensure compliance with payment obligations</li><li>Communicate with HOA management companies regarding billing, violations, or account status</li><li>Track and resolve any HOA-related disputes or penalties</li></ul>Utilities Billing & Payments<ul style="margin-top: 0in;"><li>Monitor usage trends and flag irregularities or potential billing errors</li><li>Manage utility accounts (electric, water, gas, waste, etc.) across assigned properties through Conservice, the company’s utility management provider</li><li>Utilize the Conservice portal to activate and deactivate utility services for acquisitions, dispositions, and occupancy changes</li><li>Assist with required paperwork, documentation, and provider calls needed to establish or terminate utility service</li><li>Review and approve Conservice-generated payment requests, ensuring accuracy of charges, service periods, and account details</li><li>Ensure continuous service by resolving account issues and coordinating with Conservice or utility providers as needed</li><li>Process utility payments directly only in outlier or exception scenarios</li></ul>Reconciliation & Reporting<ul style="margin-top: 0in;"><li>Reconcile accounts payable transactions and maintain accurate financial records</li><li>Support month-end and year-end close processes</li><li>Generate reports on payments, outstanding liabilities, and exceptions</li><li>Maintain documentation for audits and compliance reviews</li></ul>Vendor & Stakeholder Coordination<ul style="margin-top: 0in;"><li>Communicate with vendors, municipalities, HOAs, and internal teams</li><li>Maintain accurate vendor records and payment instructions</li><li>Support issue resolution related to billing, payments, or compliance</li></ul>Mail Intake & Document Handling<ul style="margin-top: 0in;"><li>Review incoming emails from the HQ department containing scanned attachments of physical mail received on behalf of the company </li><li>Sort and identify mailed items, with emphasis on **property tax bills, HOA bills, HOA notices/violations**, and ensure they are routed into the correct processing workflows</li><li>Verify the accuracy of mailed statements and upload or enter them into the appropriate systems (e.g., property tax tracking, HOA payment tracking) </li><li>Maintain organized digital records of all mailed documents to support audits, compliance reviews, and month‑end reporting </li><li>Communicate with internal teams, municipalities, HOAs, or vendors when mailed items require clarification, follow‑up, or dispute resolution </li></ul> Qualifications Education & Experience<ul style="margin-top: 0in;"><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)</li><li>2–5 years of accounts payable or property-related financial experience</li><li>Experience with property taxes, HOA management, escrow, or real estate servicing strongly preferred</li></ul>Skills & Competencies<ul style="margin-top: 0in;"><li>Strong attention to detail and accuracy</li><li>Knowledge of accounts payable processes and financial controls</li><li>Familiarity with property tax systems, HOA structures, and utility billing</li><li>Ability to manage multiple deadlines and high transaction volumes</li><li>Proficiency in accounting software and Excel</li><li>Strong communication and problem-solving skills</li></ul>Preferred Qualifications<ul style="margin-top: 0in;"><li>Experience in mortgage servicing, loan servicing, or property management environments</li><li>Understanding of escrow accounts and compliance requirements</li><li>Exposure to regulatory or audit environments</li></ul><h1>Certifications, Licenses, and/or Registration</h1>N/A<h1>Physical Demands and Work Environment</h1>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and hear. The noise level in the work environment is usually moderate. The employee is occasionally required to stand; walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.<h1>EEOC</h1>Cedar Brook Property is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

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Real Estate Accounts Payable Specialist

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