Accounts Receivable & Payable Specialist
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Job Title
Accounts Receivable & Payable Specialist
Location
Remote
Time Zone
US Time Zones (EST–PST)
Role Overview
We are seeking a detail-driven AP/AR Specialist to manage daily accounting operations for a growing aesthetics and medical-focused company. This position plays a critical role in maintaining accurate financial records, supporting billing operations, and ensuring seamless coordination between ERP systems and QuickBooks Online. The role requires strong analytical skills and a proactive approach to resolving discrepancies.
Key Responsibilities
Process vendor payments and customer receipts accurately and on time
Transfer and reconcile invoice data between ERP and QBO
Monitor accounts receivable aging and follow up on outstanding balances
Address billing questions, credits, and payment disputes
Perform bank and ledger reconciliations
Assist with month-end close and reporting support
Identify process improvements to enhance accounting efficiency
Required Qualifications
Direct accounting experience in cosmetic, medical device, healthcare, or aesthetics industries (non-negotiable)
Strong proficiency in QuickBooks Online and ERP-based accounting systems
Experience handling high transaction volumes with accuracy
Clear, professional communication skills suitable for customer-facing interactions
Strong organizational skills and problem-solving ability
Must have prior remote work experience, be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Asana, or similar), and have ideally worked with US or UK-based companies. Applications without this experience will not be considered.
Preferred Qualifications
Experience supporting US-based product companies
Familiarity with inventory accounting and COGS tracking
Experience preparing documentation for audits or compliance reviews
Tools & Technology
QuickBooks Online
Integrated ERP platform
Google Workspace
Slack, Zoom, and remote productivity tools
Please NOTE
It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.
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