Bookkeeper for QuickBooks Online

Hi there! My name is Jonathan and i am looking for help for my wedding company!

We are seeking a detail-oriented and reliable bookkeeper who is proficient in QuickBooks to support our growing business. We also need help with some light administrative work: Ex. managing and organizing state filing for the different states that we work in, Online payroll adjustments and EIN requests and filing inside our payroll provider, Google Drive management of important company formation documents etc.

Please read: We manage wedding and event venues and we were started by a husband and wife team over 10 years ago. Since then we've grown to 10 locations across 4 states with employees in 9 states..and counting! There are a lot of moving parts. We are working on becoming more organized and want to be excellent when it comes to keeping our books and documents in the Drive across the company organized. This role will help our controller with that and work directly with the owners and members of the admin team.

We use Asana for project management, the Google Drive for document storage, Paylocity for our payroll provider, Quickbooks Online for our bookkeeping and accounting software, we do moderately/heavily use AI, and use Ramp for handling and organizing company expenses.

Core Responsibilities

Maintain accurate financial records and ensure all transactions are properly recorded and transactions matched across company cards and accounts

Manage accounts payable and accounts receivable

Reconcile bank and credit card statements on a regular basis

Process invoices, payments, and expense reports

Monitor cash flow and report any discrepancies or concerns

Maintain organized and up-to-date financial documentation

Assist with payroll processing and tracking (if applicable)

Prepare monthly financial reports (P&L, balance sheet, cash flow)

Support budgeting and forecasting efforts with controller

Ensure compliance with company policies and basic accounting standards

Day-to-Day Tasks

Enter and categorize transactions in QuickBooks

Match deposits and payments to invoices

Follow up on outstanding invoices and financial documents

Review accounts for errors or inconsistencies

Communicate with team members regarding financial questions or needs

Assist with year-end prep and coordination with CPA/tax professional

Coordinate with controller for help with special projects

Qualifications

Proficiency in QuickBooks (Online preferred)

Experience using RAMP or similar software

Experience using Paylocity or other similar payroll software

Experience and proficiency using AI tools like Claude and Chat GPT

Prior bookkeeping or accounting experience (small/medium size business experience a plus)

Strong attention to detail and accuracy

Ability to work independently and manage time effectively

Need to be very organized and able to communicate well

Thorough understanding of accounting principles

Position Details

Location: Remote

Pay: $22–$25 per hour (based on experience)

Hours: 10–15 hours per week to start (potential to grow)

Flexible schedule - will discuss on interview

We are seeking a skilled bookkeeper proficient in QuickBooks Online to support our growing business. Responsibilities include managing financial records, performing bank reconciliations, and assisting with light administrative tasks. The ideal candidate will have experience in accounting and be able to work independently. This is a part-time role with a long-term engagement.

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