Volunteer Executive Assistant to CEO
Volunteer Executive Assistant to CEO
Job Summary
The Volunteer Executive Assistant to the CEO will provide high-level administrative and strategic support to the Chief Executive Officer. This role requires a proactive and highly organized professional with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, mission-driven environment. The Executive Assistant will serve as a trusted partner to the CEO, helping to ensure smooth daily operations, effective time management, and strategic alignment with organizational goals.
Overview of Peace360 initiative core principles—the 5 C’s
1. Communication – Demonstrating clear, professional, and timely communication with team members and stakeholders.
2. Collaboration – Effectively working within teams, contributing ideas, and supporting others to achieve our collective goals.
3. Compassion – Showing empathy, respect, and a strong commitment to our humanitarian mission.
4. Consistency – Maintaining reliability and dedication in fulfilling assigned tasks and responsibilities.
5. Commitment – Displaying enthusiasm and a proactive attitude toward contributing to the success of Peace360 Initiatives
- Responsibilities
- Manage the CEO’s calendar, including scheduling meetings and appointments.
- Prepare briefing materials, reports, and presentations for internal and external meetings.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Anticipate the needs of the CEO and take proactive steps to address them.
- Coordinate and schedule Board and Country Reps meetings, including preparing agendas, materials, and minutes.
- Liaise with senior leadership and provide support as needed.
- Assist with coordinating key organizational initiatives.
- Monitor and follow up on action items and deadlines on behalf of the CEO.
- Manage special projects and cross-functional initiatives as assigned.
- Ensure seamless logistics for speaking engagements, donor meetings, and public appearances.
- Requirements
- Minimum of one year of experience as an executive assistant.
- Capable of handling competing priorities and multitasking effectively.
- Exceptional written and verbal communication skills.
- Strong familiarity with commonly used software and applications, including Google Workspace.
- Strong problem-solving skills and a proactive approach to challenges.
- Time-management skills.
- Ability to pay attention to detail.
- Handle sensitive information with high level of discretion and professionalism.
- Maintain a high level of confidentiality and exercise sound judgment in all interactions.
- Experience supporting a board of directors and working with high-level stakeholders is a plus.
- Schedule
- 4-hour shift
- 8-hour shift
- Choose your own hours
- Weekends as needed
Work Location: Remote
Job Type: Part-time
Pay: $1.00 - $2.00 per year
- Schedule:
- 4 hour shift
- Evening shift
- Weekends as needed
Work Location: Remote
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