Executive Assistant- Construction/Design industry

About the position

Responsibilities
• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Client engagement and coordination.
• Employee engagement and coordination of schedules.
• Provide exceptional customer service by responding to inquiries and addressing concerns in a timely manner.
• Send client weekly updates and address concerns.
• Perform clerical duties such as filing, data entry, and document preparation.
• Oversee office management tasks to ensure a productive work environment.
• Utilize Outlook Calendar for scheduling and organizing meetings effectively.
• Collaborate with team members.
• Assist in event planning by coordinating logistics and managing guest lists.
• Maintain an organized filing system for both physical and digital documents.

Requirements
• Strong customer service orientation with excellent interpersonal skills.
• Proficient in clerical tasks with attention to detail.
• Experience in office management practices and procedures.
• Advanced knowledge of Outlook Calendar, Google Suite applications, and DocuSign.
• Ability to type efficiently with high accuracy.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent event planning capabilities with a focus on detail-oriented execution.

Benefits
• Flexible schedule
• Paid time off

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