Academic Operations Coordinator – Scheduling

Remote, USA • Full-time • Posted 2026-05-04

Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections.
Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop.
Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks.
Work in partnership with Nursing Deans and Associate Deans to establish meeting times and locations for on-campus courses.
Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate.
Assess Course Set-up report and address any errors consulting with Nursing Deans/Associate Deans as needed.
Assess course size throughout the quarter to determine section cuts/low enrollment sections and communicate to stakeholders of any deleted/added sections needed.
Serve as point of contact for any schedule change needing to be made in the Student Information System outside of regular upload cadence with regards to meeting times and instructors.
Communicate to Registrar’s office for any new meeting time needed for on-campus courses.
Address errors in Course Set-up in Student Information System to ensure data accuracy.
Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed.

Bachelor’s degree from a regionally accredited institution is required
Minimum of 3-5 years of professional experience
Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education
Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation.
Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases.
Self-motivated, flexible, and able to work in a team environment with minimal supervision.
Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel.
Excellent written communication and strong verbal communication skills in the English language.