Construction Production / Office Manager — Immediate Start - Contract to Hire

The Role

This is a hands-on production management position supporting a high-volume residential operation. You will be responsible for keeping jobs moving, subcontractors accountable, clients informed, and billing on track.

Core Responsibilities

• Manage and maintain a master production schedule across 25–80+ active jobs per month

• Coordinate subcontractor assignments, sequencing, and capacity planning across 5–7 active sub crews

• Oversee client communication cadence — proactive status updates, warm-touch calls during queue periods, and pre-start confirmations

• Support billing and milestone tracking in coordination with the billing team — triggering invoices, monitoring AR, and flagging collection issues

• Run or support twice-weekly production meetings covering collections, high-risk jobs, and scheduling

• Follow and refine SOPs and process documentation as the department continues to build operational infrastructure

• Support field coordination by helping plan daily site visit routes based on job status and milestone progression

• Work within Builder Prime (CRM), Google Sheets, RingCentral, and Slack daily

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Qualifications

Required:

• 5+ years in construction operations, production management, or office management — residential experience required, subcontractor model experience strongly preferred

• Demonstrated experience managing subcontractor relationships including scheduling, milestone accountability, and payment coordination

• Proficiency with construction CRMs or project management platforms (Builder Prime, Buildertrend, CoConstruct, Procore, or comparable)

• Advanced spreadsheet skills — ability to build, maintain, and improve operational trackers independently

• Strong written and verbal communication across homeowner, subcontractor, and internal team interactions

• Proven ability to work independently at a fast pace while keeping leadership appropriately informed

Preferred:

• Experience in high-volume residential production environments (50+ jobs/month)

• Familiarity with milestone-based billing within a subcontractor model

• Track record of stepping into an operation mid-build and improving it — process development, system implementation, or operational turnaround experience

• Ability to onboard quickly using experience in best practices and fast guidance in existing in-progress systems.

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To Apply

Please include:

1. Your most relevant experience — company type, production volume, and whether you managed subcontractors, self-performed crews, or both

2. A brief example of an operations environment you stepped into that required immediate impact — and what you did in the first 30 days

3. Your availability — can you start within one week?

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