Executive Assistant (Part-Time, Independent Contractor)

Executive Assistant (Part-Time, Independent Contractor)

H3 Management & Consulting Group LLC

Remote (U.S.-based preferred) | Contract | 15–25 Hours per Week About H3 Management & Consulting Group

H3 Management & Consulting Group LLC partners with leadership teams to build scalable operating systems across manufacturing, e-commerce, and consulting environments.

We operate with a focus on execution discipline, structured systems, accountability, and measurable outcomes. Our environment is fast-moving, high-trust, and built around clear ownership and operational alignment. The Opportunity

We are seeking a highly organized, execution-focused Executive Assistant to support executive leadership within a structured operating model.

This role is designed for someone who takes pride in precision, follow-through, communication, and reliability. You will work closely with leadership in an environment where clarity, accountability, and execution consistency are foundational.

This is not a traditional “wear every hat” assistant role. We believe in structured execution, clear priorities, and sustainable operating rhythms.

Strong performers in this role will gain direct exposure to executive-level operations and decision-making while building trust through consistent execution and ownership. Core Responsibilities

Executive calendar management with 2-week forward visibility

Travel planning and coordination (flights, lodging, transportation, itineraries)

Meeting preparation, coordination, and logistics

Action item tracking and follow-up

Expense reporting and administrative support

Maintaining organization and accuracy across executive workflows

Supporting communication flow and scheduling alignment across teams How We Operate

Priorities and structure are defined at the leadership level The Executive Assistant role is execution-focused

You are responsible for accuracy, organization, follow-through, and communication

Work is performed within a defined operating system designed for scale and efficiency

Communication is expected to be proactive, timely, and clear How Work Is Structured & Measured (Important)

This role operates within a defined execution model designed to maximize impact within a part-time structure. We prioritize clarity, discipline, and measurable outcomes. High-Level Time Allocation Model

Within a 15–25 hour workweek, time is intentionally allocated across core responsibilities:

Calendar Governance (~40%) — Maintaining a clean, accurate, and forward-looking executive calendar

Travel Coordination (~25%) — Planning and confirming logistics with appropriate buffers

Meetings & Follow-Ups (~20%) — Ensuring alignment, preparation, and closed loops

Administrative Support (~15%) — Expenses, documentation, and support tasks

This structure ensures focus on the highest-impact areas of executive support.

Priority

Philosophy

Work is executed based on clear priority tiers:

Priority 1

Calendar accuracy

Confirmed meetings

Near-term travel coordination

Priority 2

Scheduling

Follow-ups

Coordination

Priority 3

Administrative and non-urgent tasks

Priority 1 work is always completed before moving to lower-priority items.

Capacity

Discipline

This role requires active management of time and priorities:

Time is allocated before tasks are accepted

When capacity is full, work is reprioritized—not silently absorbed

Clear communication is expected when priorities exceed available time

This ensures consistency, accuracy, and sustainable execution.

Success

Metrics (What Good Looks Like)

Performance in this role is measured by outcomes, not activity:

Calendar consistently maintained with 2-week forward visibility

Zero missed meetings, conflicts, or scheduling gaps

Travel fully coordinated and confirmed 5–7 days in advance

Clear visibility into priorities, progress, and constraints

Consistent follow-through with no dropped items Operating Discipline

You operate within a structured system designed for scale

You communicate proactively and early when risks or constraints arise

You take full ownership of execution, accuracy, and follow-through Growth & Progression

This role begins with a focus on execution excellence.

As trust is built through consistent performance:

Responsibility may expand

Exposure to broader initiatives may increase

Additional opportunities may develop over time

Growth is earned through performance, consistency, and reliability—not assumed by title alone.

What This Role Is

Not

This role does not include:

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