Executive & Operations Assistant (Orthodontic Practice & Family Office Support)
About the Role:
We are a staffing agency recruiting on behalf of a busy orthodontic practice and family seeking a highly organized, trustworthy, and proactive Executive & Operations Assistant.
This is a hybrid role combining practice operations support with personal executive assistant responsibilities. The ideal candidate is detail-oriented, comfortable managing both business and personal administrative tasks, and able to communicate professionally across a variety of situations.
A strong preference will be given to candidates who are fluent in German and English, as part of the role involves coordinating matters related to German properties and utilities.
Key Responsibilities:
Orthodontic Practice Operations Support
Manage and track employee timesheets, PTO, and sick leave records
Assist with office management and administrative coordination
Maintain records for new hire paperwork, onboarding, and vaccination documentation
Track invoices and upload financial records into QuickBooks
Assist with supply ordering, vendor coordination, and cost tracking
Support day-to-day operations using practice management systems such as Ortho2Edge
Executive & Personal Assistant Support
Manage personal and family calendars and scheduling
Coordinate travel arrangements and logistics
Assist with personal email and administrative management
Help manage communication related to residential properties and utilities
Coordinate ongoing administrative tasks involving German-speaking contacts and services
Provide general executive support and help organize priorities and workflows
Required Qualifications:
Fluency in German and English (spoken and written)
Previous experience in an Executive Assistant, Office Manager, or Operations Support role
Strong organizational and multitasking abilities
Experience with QuickBooks or similar accounting software
Excellent communication and follow-up skills
Ability to handle confidential information with professionalism and discretion
Comfortable balancing both business and personal administrative responsibilities
Preferred Qualifications:
Experience in a medical, dental, or orthodontic practice
Familiarity with Ortho2Edge or similar practice management software
Experience managing schedules, invoices, and operational workflows
Prior remote work experience
What We're Looking For:
A highly dependable and trustworthy individual
Someone proactive who can stay ahead of tasks without constant oversight
A strong communicator comfortable interacting with both staff and family members
A detail-oriented professional who thrives in a fast-paced environment
Growth Opportunity:
This role offers the opportunity to become a long-term, trusted partner supporting both business operations and executive-level organization as responsibilities expand over time.
\n
\n$1,500 - $1,800 a month
U.S. based orthodontic practice and family | Central Daylight Time (CST) working hours | Full-time (40 hours per week)
\n
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Apply To This Job