**Experienced Executive Assistant – Visionary Support for a Fast-Growing Healthcare Marketing Agency**

Are you a seasoned professional with a passion for supporting visionary leaders and driving success in a fast-paced, dynamic environment? Do you thrive in a culture of innovation, collaboration, and purpose? If so, we invite you to join Xavier Creative House (XCH), a unique agency that's making a tangible difference in the healthcare industry.

As our Executive Assistant, you'll play a crucial role in supporting our CEO, Sunny, in driving bold, evocative solutions that shape the future of healthcare marketing. You'll be part of a dynamic team that values positivity, growth, and purpose, and is committed to fostering a distinctive, service-centric culture.

• *About Xavier Creative House**

Founded in 2013, XCH is a Certified B Corporation that's revolutionizing the healthcare marketing landscape. We're a 100% remote company that's powered by an exceptional team of passionate and innovative professionals. Our core values – Bold & Evocative, Respect & Candor, Service-Centric, Empowered Mindset, and Harness the Magic – guide our approach to business and our interactions with clients, partners, and each other.

• *Responsibilities**

As our Executive Assistant, you'll be responsible for:

• Daily management of Sunny's world, including overseeing her daily, weekly, and quarterly commitments, and ensuring she's prepared and organized for all responsibilities
• Strategic alignment with EOS methodology, understanding the big picture and how departmental needs intersect, and taking detailed notes, organizing priorities, and distributing action items to maintain alignment
• Idea intake and execution, capturing, prioritizing, and developing actionable plans for Sunny's ideas, ensuring they align with operational standards, and following through on projects to ensure satisfaction with end results
• Email, calendar, and travel management, taking charge of Sunny's schedule, prioritizing emails, and taking action on her behalf where appropriate, coordinating travel logistics, and managing expense tracking and AMEX receipts for a seamless experience
• Event planning and logistics, owning the full scope of planning and logistics for in-person events, including the annual company retreat, client meetings, marketing events, conferences, and awards, managing all details, from catering to shipping, with full-circle accountability to ensure quality and follow-up

• *Qualifications**

To be successful in this role, you'll need:

• 3-5+ years of Executive Assistant experience in a fast-growing, scaling business
• Experience working directly with entrepreneurs, visionaries, and/or CEOs
• Small to mid-sized business experience
• Proven experience in process creation and implementation, showcasing strong organizational and detail-oriented skills
• College degree, preferably with coursework relevant to business, marketing, or healthcare
• Familiarity or experience in marketing and healthcare sectors

• *Preferred Qualifications**

• Background in marketing
• Business degree
• Certifications in project management or similar fields
• Client services experience
• Interest in mission-driven organizations, volunteering, or philanthropy, indicating involvement in community-focused initiatives

• *Desired Qualifications**

• Direct marketing experience in the healthcare industry
• Marketing-related education (e.g., minor, certifications, specialized coursework)
• Based in the Philadelphia/New Jersey area

• *Work Environment**

This role is primarily remote, but may require occasional travel for client meetings and industry events. You'll need to manage a quiet, ergonomic workspace with reliable internet access.

• *What We Offer**

• 100% Virtual Company: Work from anywhere while staying connected with a robust virtual infrastructure
• Health Benefits: Medical, Dental, Vision, Short-term/Long-term Disability & Life Insurance, Pet Care, FSA, EAP, Family Planning Support, Weight Management Program
• Competitive compensation: In addition to a base salary, we offer profit sharing and bonus opportunities to reward your hard work and success
• Generous Paid Time Off: Enjoy a healthy work-life balance with ample paid time off and holidays
• Retirement Plan: 401(k) retirement plan with company match to help you secure your future
• Professional Development: Opportunities for continuous learning and career advancement
• Mental Health & Wellness Programs: Initiatives to promote physical, mental, and emotional well-being
• Career Growth: Opportunities to advance within a growing and dynamic company
• Collaborative Environment: Join a team that values your input and ideas
• Commitment to Sustainability: Be part of a company dedicated to social responsibility and environmental sustainability

• *Salary Range**

The expected salary range for this position is $70,000 - $80,000 per year, depending on experience and qualifications.

• *How to Apply**

If you're a motivated and organized professional with a passion for supporting visionary leaders, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your experience, qualifications, and why you'd be a great fit for this role.

• *Equal Opportunity Employer**

Xavier Creative House is an equal opportunity employer and welcomes applications from diverse candidates. We're committed to creating a workplace that's inclusive, respectful, and supportive of all employees.

• *Contact Us**

If you have any questions or would like to learn more about this opportunity, please don't hesitate to contact us. We look forward to hearing from you!

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