HR -Accountant US Staffing-Quick books Remote

We are seeking a proactive and detail-oriented HR/Accountant Executive to join our company. The ideal candidate will manage key HR functions and oversee essential accounting activities to ensure smooth operational efficiency.

Roles & Responsibilities:
• Oversee daily operations of both accounting and HR functions to ensure smooth execution of tasks.
• Complete onboarding and offboarding processes for employees in the system.
• Add, change, or terminate assignments in payroll software (ADP and QuickBooks Desktop).
• Assist in processing payroll, including maintaining accurate records of employee hours and salaries.
• Manage benefits enrollment and provide support to employees regarding benefit programs.
• Maintain accurate employee records, including visas and work authorization documents.
• Negotiate salaries and issue offer letters to consultants.
• Coordinate with attorneys for immigration documents.
• Act as a point of contact for employee queries and concerns.
• Collect employee timesheets and ensure approved hours align with the online timesheet system.
• Prepare payroll sheets with time hours, billable rates, and payment percentages.
• Address client queries related to invoices, net terms, and deductions.
• Support employees with HR and payroll-related concerns.
• Maintain accurate financial records, including accounts payable, receivable, and general ledger entries.
• Validate AR (Accounts Receivable) and AP (Accounts Payable) invoices.
• Process payments for AP invoices and reconcile customer payments.
• Maintain records of checks received and online payments, applying the same in QuickBooks Desktop.
• Reconcile bank statements, credit card statements, and insurance company payments.
• Prepare balance sheets, financial reports, MIS, and cash-flow updates.
• Prepare quarterly projections and report on accrual profits.
• Liaise with clients to address payment-related issues and ensure timely receipt of funds.
• Coordinate with internal teams to validate billing status before payroll processing.
• Review MSAs (Master Service Agreements) and POs (Purchase Orders) for new projects.
• Update managing directors on monthly cash-flow and accrual receivables for internal expense planning.
• Monitor and resolve discrepancies in accounts.
• Coordinate employee training sessions and performance evaluations.
• Support initiatives to enhance employee engagement and productivity.

Preferred candidate profile

Perks and benefits

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