HR Coordinator: Onboarding, Offboarding, Employee Relations, & HR Compliance - Contract to Hire

OVERVIEW

We're looking for a resourceful, proactive HR Coordinator to join our team on a part-time or contract basis, with hours ranging from 10 to 30 per week depending on workload. Currently the role is temporary for 3-months, but has the potential to grow in scope and hours over time and possibility to become permanent.

This is a hands-on, execution-focused role, where you will help support day-to-day HR operations across client engagements, with a strong emphasis on recruiting, onboarding and offboarding, payroll coordination, labor law compliance, and employee relations.

WHAT YOU'LL DO

• Manage end-to-end onboarding and offboarding workflows, including coordinating in platforms like Deel, Gusto, Rippling, and Bill.com

• Support payroll processing, timesheet and compensation updates, documentation, and benefits administration

• Assist with multi-state HR compliance — researching requirements, maintaining documentation, and flagging risk

• Draft, update, and maintain various HR policies, including employee handbooks

• Coordinate recruiting support including job postings, candidate communication, initial interviews, and offer letter preparation

• Maintain accurate employee records and HR documentation across Google Workspace

• Communicate professionally via Slack and support day-to-day HR requests from client teams

• Handle employee relations issues with professionalism, applying conflict management techniques to resolve concerns effectively while fostering a positive work environment

WHAT WE'RE LOOKING FOR (KEY QUALIFICATIONS)

• 2–5 years of HR experience

• Resourceful self-starter who can figure things out, ask the right questions, and execute with minimal hand-holding

• Extremely detail-oriented and proactive, with the ability to catch even small discrepancies, recall process requirements, and identify potential risks

• Hands-on experience with payroll platforms — Gusto, Rippling, Deel, or similar

• Familiarity with multi-state employment compliance

Experience supporting or managing onboarding/offboarding processes

• Exposure to employee handbook development or HR policy writing

• Comfortable working in Google Workspace and Slack daily

• Excellent communication skills for effective collaboration across teams and clear dissemination of HR policies

• Strong organizational skills with attention to detail in data entry, contract management, and record keeping

• Ability to adapt to change management initiatives while maintaining focus on strategic human resources objectives.

• Discretion and professionalism as you'll be working with sensitive employee data across multiple organizations

NICE TO HAVE (BONUS)

• Experience supporting a consulting firm, staffing agency, or multi-client environment

• Use of AI tools such as Claude, Perplexity, and ChatGPT as well as others

• Experience with various ATS tools as well as any of the following: Trainual, Avoma, Employee Navigator, HubSpot, Zoom, Ramp, Ninety, Fountain, Loxo, Airtable, Supabase, Aircall

• Project management skills with the ability to handle multiple priorities efficiently in a fast-paced environment

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