HR Intern Assistant, Remote, Part-Time
GENERAL SUMMARY:
The Employee Services Compliance Senior Specialist oversees the day-to-day operations and manages key Human Resources compliance requirements throughout the organization. This role is a critical integral part of the Employee Services team. The job will require a keen eye for detail, be able to multitask several projects, and enjoy a fast-paced, team environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Human Resources Operations
Work with the Employee Services team to ensure the team’s priorities, initiatives, and goals are met.
Manage, initiate, and drive
New Teacher Residents, processing sending onboarding, overseeing compliance, and on/off boarding.
SafeSchools manage deployment on a yearly basis, reporting, compliance, and support with inquiries.
Reasonable Assurance, working with our school Business Managers, Principals, and Employee Relations.
Job Descriptions - support the intake and maintenance of job descriptions, collaborating with key stakeholders on timeline and working with the Sr. Director of Employee Services on approvals.
Collaborate with the Employee Services team to update the MyAspire intranet.
Compliance Management
Oversee the TB process for existing hires. Review monthly data, to support the organization and maintain requirements prior to deadlines.
As a custodian of record (COR), ensure that subsequent arrests are being reviewed by the Sr. Director of Employee Services, Employee Services Managers, with urgency and timely.
Maintain the DOJ billing processing and reporting.
Maintain the DOJ/TB clearances for volunteers and contractors.
Manage Audits, including generating data and reports.
Compliance Posters, order, communicate, and distribute the required updates to our schools and regional offices.
Verification of Employment
Oversee verification of employment, including loan forgiveness, income requests from lenders, district requests, and AB 2534 forms.
EDD – managing EDD files and claims
Benefits Support
Support the Employee Services Managers with Tuition Reimbursement when needed – entering for processing and communicating with teammates if follow-up is needed.
Issue benefits invoices for employees returning from a leave of absence and for those who did not work during the summer.
Support the Employee Services Managers with audits related to benefits.
Customer Service:
Zendesk: Answers HR emails and routes emails accordingly.
Main HR phone line: Answers HR calls and routes calls and voicemail messages accordingly.
Administrative Support:
Maintain and support audits of personnel files/payroll files, records, and e-file system for Employee Services and Payroll, including files for Subpoenas and legal claims.
Provide support to Analysts with compliance data entry during the summer season, as needed.
Partner with HRIS and the Engineering team to support data requests from external or internal sources.
Additional:
Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
This role may require travel to schools across the region and may require some periodic travel to all Aspire regions and/or other locations for conferences/professional development
Performed other related duties as required or assigned
QUALIFICATIONS:
Required knowledge, skills & abilities:
High level of flexibility and professionalism
Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple tasks concurrently and timely to meet deadlines
Excellent written and verbal communication skills
Excellent attention to detail and organization
Process oriented and driven
Excellent analytical skills and have the ability to assimilate information quickly
Ability to think strategically and tactically
Ability to work both individually and in a team environment
Working knowledge of Excel, Word and Outlook
Outstanding customer service skills
Excellent communication and organizational skills
Ability to be proactive and take initiative within their own work
Proficient in Microsoft Office Tools, specifically Outlook, Powerpoint, Word, Excel and OneNotes
Proficient in Google Workspace, specifically Drive, Docs, Sheets, and Slides
Expertise in HRIS systems, including rapid adaptation to new software and technology
Minimum educational level:
High School Diploma or equivalent job skills
Experience required:
Minimum 2 years related experience in a fast pace environment
Experience working in a K-12 school environment preferred
HR Experience, preferably managing compliance and/or equivalent field
Physical Requirements
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
Remaining in a stationary position, often standing or sitting for prolonged periods
Moving about to accomplish tasks or moving from one worksite to another
Assessing the accuracy, neatness and thoroughness of the work assigned
Communicating with others to exchange information
Repeating motions that may include the wrists, hands and/or fingers
Work authorization requirements: Clear the Department of Justice background screening
Authorized to work in the United States
Provide health (TB) clearance (renewal every four years)
WORK ENVIRONMENT
The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work indoors in a standard office environment, computer lab, and/or classroom environment
Work is performed in indoor and outdoor environments
Exposure to dust, oils, and cleaning chemicals
Some exposure to childhood and other diseases in a school environment
May be required to work outside of typical work days and office hours to meet operational deadlines
ATTESTATION
We are an at-will employer, this does not constitute a contract for employment. My signature below is to acknowledge that I have read and understood the statements above regarding the position responsibilities and agree that I am qualified to be hired for this position:
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