HR Specialist - Temporary
The temporary Payroll & Onboarding Specialist is responsible for ensuring accurate and timely payroll processing and delivering a seamless, compliant onboarding experience for new hires. This role supports employees across multiple states and partners closely with HR and hiring managers to ensure payroll accuracy, regulatory compliance, and a positive employee experience from day one. This role is temporary and designed to assist the HR team with seasonal hiring. The temp assignment is expected to last several months.
Responsibilities:
- Onboarding & New Hire Administration:
- Coordinate and manage the end-to-end onboarding process
- Prepare and process new hire paperwork and ensure completion of required documentation (I-9s, tax forms, acknowledgments
- Enter and verify employee data in ADP Workforce Now and other payroll systems
- Ensure a positive onboarding experience by proactively working with Recruiting and Hiring Managers to work through barriers.
- Communicate with candidates to ensure understanding
- Payroll processing:
- Work with leadership to ensure payroll information is prepared in a timely manner
- Maintain Excel spreadsheets where needed.
- Process payroll accurately and on time in accordance with federal, state, and local regulations
- Support multi-state payroll compliance, including tax setup.
- Reconcile payroll reports and investigate discrepancies
- Respond to employee payroll-related inquiries in a timely and professional manner
- Maintain payroll records in compliance with company policy and regulatory requirements
- Required Skills/Abilities:
- Bachelor's degree preferred.
- 2–4 years of payroll and/or HR operations experience
- Proficiency with ADP Workforce Now
- Proficiency with MS Office and Google Suite.
- Proficiency with Excel
- Strong attention to detail and a high level of accuracy
- Ability to manage multiple deadlines in a fast-paced environment
- Strong communication and customer service skills
- Working knowledge of federal and state employment regulations
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