Hybrid - Executive Assistant (Supply Chain - Inventory and Supplier Performance Management)
About the position
The Executive Assistant for Supply Chain - Inventory and Supplier Performance Management plays a crucial role in supporting the Vice President and other senior leaders by managing administrative tasks, facilitating communication, and ensuring efficient operations within the department. This hybrid position requires a proactive approach to calendar management, travel logistics, and project participation, all while maintaining confidentiality and providing excellent customer service.
- Responsibilities
- Manage the leader's time through strategic and proactive calendar management and scheduling. ,
- Serve as a thought partner to the leader by anticipating challenges and proactively driving recommendations for solutions and process improvements. ,
- Create team meeting agendas and facilitate meeting logistics, ensuring that meetings are kept on track. ,
- Manage business travel logistics and ensure the leader has necessary documentation for travel (domestic and international). ,
- Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as memos, reports, and presentations. ,
- Co-manage department's Teams and/or SharePoint sites. ,
- Maintain department supplies and manage associated budget; may own other department specific processes or activities. ,
- Participate in and lead relevant department projects. ,
- Support the onboarding and departure process for department team members.
- Requirements
- 5+ years of experience supporting senior management or C-Suite leaders. ,
- Bachelor's degree or equivalent experience. ,
- Proficiency in Microsoft Office and the ability to learn other software as needed. ,
- An anticipatory approach, and experience managing complex administrative details. ,
- Effective written and verbal communication skills. ,
- Experience dealing with highly confidential and sensitive matters. ,
- Detailed knowledge of business operations and relationships at top management levels. ,
- Ability to gain a thorough understanding of the department and appropriate Company policies, procedures and operations. ,
- 3+ years of experience improving operational efficiency.
Nice-to-haves
- Benefits
- Medical, dental, vision, and life insurance plans ,
- Paid time off (PTO) and 6 company holidays per year ,
- Automatic 6% 401(k) company contribution each pay period ,
- Employee discounts ,
- Parental leave ,
- 3:1 match on donations ,
- Tuition reimbursement ,
- Comprehensive emotional, financial, physical and social wellbeing programs
Apply Now