Management Assistant, Academic and Student Affairs - Monroe Community College
About the position
- Responsibilities
- Oversees division functions to ensure efficient day-to-day activities and workflow.
- Reviews, evaluates, and recommends revisions to job methods to improve workflow, simplify procedures, or effect operation cost reductions.
- Schedules conferences, meetings, and travel; prepares meeting agendas and arranges meeting facilities as required.
- Acts as recording secretary; prepares and distributes meeting minutes.
- Drafts business correspondence and maintains confidential and general office/electronic files.
- Processes and monitors purchases, oversees grant budgets and reports, and manages travel requests.
- Orders and supervises the purchase, receipt, inventory, and maintenance of office supplies and equipment.
- Establishes, reviews, and assists with divisional budgets and grant preparation and monitoring.
- Serves as division timekeeper and responds to day-to-day problems that arise with students.
- Manages confidential and sensitive student disciplinary, complaint, and CARE records.
- Maintains college software and system expertise, including the student information system and student conduct database.
- Prepares annual and data reports as requested and supports division grant-related activities.
- Coordinates physical moves and evaluates office space with Academic and Student Affairs Administrators.
- Assists staff in requesting enrollment and retention data and coordinating updates.
- Manages subordinate staff, ensuring training and office coverage.
- Leads or assists in the coordination of Commencement and provides day-of support for divisional activities and events.
- Requirements
- Must currently hold the Monroe County Civil Service title of Management Assistant or be reachable on the current eligible list for this title.
- Graduation from high school or possession of an equivalency diploma, plus relevant professional experience or education as defined in the minimum qualifications.
- Nice-to-haves
- Working knowledge of Banner or other student information systems.
- Working knowledge of Argos and/or Tableau.
- Working knowledge of Microsoft Tools including Excel.
- Experience assisting students to resolve complicated issues.
- Bilingual and able to read, write, and speak Spanish or other languages proficiently.
- Benefits
- Flexible Work Policy including flextime/staggered shifts, remote work/telecommuting, and compressed work schedule.
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