Personal Injury Litigation Assistant (Virtual Assistant)

Company Description

The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients.
We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community.
Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results.
Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas.

Job Description

Compensation: US Dollars $1,000 - $1,400 per month (based on experience)

If selected to move forward in the process, you will receive an email invitation to complete two next steps: a Willo video self-interview and a brief values assessment.
Please note that to ensure your application remains under consideration, both assessments must be completed within 24 hours of receiving the invitation.

Please submit your resume in English.

As a Virtual Assistant, you will work remotely from home as an independent contractor (health care benefits and paid time off is not provided).
Full-time availability is required for a 40-hour workweek with two days off. Depending on business needs, one weekend day may be included in your schedule.

Role Overview
The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for managing litigation workflows, maintaining organized case files, coordinating deadlines, preparing legal documents, and ensuring timely communication with clients, courts, opposing counsel, and vendors.
This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes ownership of delivering accurate and timely work product.
The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication, accountability, and client service standards.

Key Responsibilities
Litigation Support & Case Management
Organize, maintain, and update electronic case files and litigation documentation
Ensure all documents are properly named, saved, and filed within the case management system
Maintain accurate and up-to-date case information, deadlines, and litigation activity
Support attorneys throughout all phases of litigation preparation and case progression
Drafting & Legal Document Preparation
Prepare, draft, review, and electronically file litigation documents, including:
Complaints
Summonses
Discovery requests and responses
Notices
Subpoenas
Motions and related pleadings
Ensure all filings comply with court rules, formatting requirements, and filing deadlines
Coordinate service of process and track responses, objections, and deadlines
Discovery & Litigation Coordination
Assist with the organization, review, and management of discovery materials and exhibits
Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors
Prepare materials and documentation for depositions, mediations, hearings, and trial preparation
Schedule depositions, mediations, CMEs, hearings, and related litigation events
Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics
Distribute calendar invitations, Zoom links, and related scheduling communications
Calendar & Deadline Management
Maintain and monitor litigation calendars, court deadlines, and scheduling requirements
Track deadlines related to:
Discovery
Depositions
Hearings
Mediations
Trial preparation
Court filings
Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members
Client Communication & Administrative Support
Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters
Return client communications in a timely and professional manner
Assist with gathering and verifying client information and documentation
Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors
Operational & Administrative Responsibilities
Save and organize court filings, pleadings, notices, and litigation correspondence
Process litigation-related invoices and expenses as assigned
Assist with maintaining accurate records within Litify and other case management platforms
Support department organization, workflow efficiency, and overall litigation operations

Qualifications

Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation
Experience drafting, preparing, and e-filing:
Complaints
Summonses
Discovery documents
Litigation pleadings
Experience scheduling depositions, mediations, or other litigation-related events
Fluency in both English and Spanish
Strong organizational skills and attention to detail
Ability to manage multiple deadlines and priorities in a fast-paced environment
Strong written and verbal communication skills
Proficiency with Microsoft Office and legal case management systems
Ability to work collaboratively within a team-oriented environment
Reliable attendance, professionalism, and accountability
Preferred Qualifications
Experience using Litify (Salesforce) and/or Filevine
Experience with Florida state court e-filing systems

Additional Information

Equipment Requirements:  Computer: Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores 16 GB RAM 256 GB SSD

Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5
8 GB RAM
256 GB SSD

Internet:
Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable
Internet Speed:30 Mbps download
15 Mbps upload
Latency (Ping): Under 100ms

USB noise-cancelling headset
Webcam for daily meetings

Work Environment
Fast-paced, litigation-focused environment with high accountability standards

Collaborative team setting with a strong emphasis on organization, responsiveness, and client service

Requires the ability to prioritize competing deadlines and adapt to changing case demands

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