Property Maintenance Coordinator / Administrative Assistant
Job Summary:
KDCI Outsourcing is looking for a Maintenance Coordinator (Administrative Assistant) who is organized, proactive, and dedicated to long-term career growth. In this role, you will be instrumental in ensuring the smooth execution of daily maintenance operations while also providing vital administrative support across departments.
We're seeking a dependable and detail-oriented professional who thrives in a dynamic environment, can effectively manage multiple tasks, and communicates confidently with diverse stakeholders. This is an excellent opportunity to build a stable and rewarding career within a collaborative and growth-focused workplace.
Responsibilities:
Maintenance Coordination
Track, manage, and follow up on maintenance service requests.
Schedule and coordinate service appointments with vendors and property managers.
Provide timely updates and ensure follow-through until task completion.
Support the Maintenance Manager by preparing reports and handling escalations.
Administrative Support
Assist with documentation, data entry, file organization, and reporting.
Provide general administrative support to other departments as needed.
Coordinate with internal teams and external partners to ensure timely execution of tasks.
At least 1 year of experience as a Maintenance Coordinator within a property management company.
Hands-on experience working with property managers, vendors, and tenants.
Proficiency in Microsoft Excel and comfortable using digital tools and platforms.
Strong organizational skills with keen attention to detail.
Excellent verbal and written communication skills; must be fluent in English and confident in speaking with US-based stakeholders.
Ability to understand workflows and contribute to project management processes.
Proactive, dependable, and capable of working with minimal supervision.
Strong sense of initiative, reliability, and loyalty.
Team-oriented with a long-term mindset and a desire to contribute meaningfully over time.
Experience with Maintenance IQ (Yardi) or other property management tools is a plus.
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