Purchasing, Logistics & Compliance Coordinator

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Purchasing, Logistics & Compliance Coordinator
Location: Remote
Employment Type: Full-Time
Compensation: $1,600 – $3,000 USD/month
About the Role
We are seeking a highly organized and detail-oriented Purchasing, Logistics & Compliance Coordinator to support international purchasing operations, import logistics, supplier coordination, food safety compliance, and cross-functional operational processes.
This is a key hybrid role connecting multiple departments across the organization, including purchasing, logistics, freight coordination, sales support, operations, quality assurance, and accounting-related functions.
The ideal candidate is analytical, proactive, highly organized, and comfortable working in a fast-paced environment involving international suppliers, freight partners, operational workflows, and customer coordination.
This role is essential to ensuring seamless communication, efficient operations, and high-quality service delivery to both customers and vendors.
Key Responsibilities
Purchasing & Procurement Support
Assist with purchase order creation, tracking, and documentation

Communicate with domestic and international suppliers regarding pricing, availability, and order status

Maintain supplier records, contracts, and product specifications

Support inventory planning by monitoring stock levels and supplier lead times

Help resolve discrepancies related to orders, invoices, and shipments

Support landed cost calculations and monitor commodity market trends

Logistics & Import Coordination
Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses

Track shipments from origin to destination and provide status updates to internal teams

Prepare and organize import documentation including:
Commercial invoices

Packing lists

COAs

Bills of lading

Assist with customs clearance processes and documentation requests

Support issue resolution related to delays, damages, or shortages

Food Safety & Regulatory Compliance
Maintain food safety and regulatory records such as supplier approvals, COAs, and audit documentation

Support compliance with applicable food safety standards including:
FDA

FSMA

HACCP

GFSI

Coordinate with suppliers and internal teams to ensure compliance requirements are met

Support internal audits, customer audits, and regulatory requests

Customer Service & Sales Support
Serve as a primary point of contact for customers throughout the order process

Address customer inquiries, shipment issues, and service-related concerns professionally

Keep sales teams informed regarding PO/SO status and shipment updates

Support customer communications and relationship management efforts

Claims, Reporting & Administrative Support
Handle claims professionally and investigate operational discrepancies

Maintain organized digital filing systems and operational records

Prepare reports, spreadsheets, and summaries for management teams

Support cross-functional communication between purchasing, logistics, sales, quality, accounting, and operations teams

Assist with administrative tasks to improve workflow efficiency

Requirements
Experience & Background
Minimum 2+ years of experience in:
Purchasing

Logistics

Import/export coordination

Food safety

Supply chain operations

Similar operational roles

Previous experience in food ingredients, food manufacturing, or import/export industries is strongly preferred

Technical Skills
Advanced Microsoft Excel skills, including complex spreadsheet management

Familiarity with ERP systems and order management platforms

Comfortable working with operational, freight, and inventory-related data

Communication & Interpersonal Skills
Excellent written and verbal communication skills in English

Strong ability to write professional emails and communicate with international suppliers and customers

Strong relationship-building skills with internal teams, freight partners, and vendors

Analytical & Organizational Skills
Strong problem-solving and analytical abilities

Highly organized with strong attention to detail and accuracy

Ability to manage multiple priorities and deadlines in fast-paced environments

Collaborative and adaptable mindset with willingness to support across departments

What We’re Looking For
Proactive and detail-oriented professional

Strong operational mindset with ownership mentality

Team player who thrives in collaborative environments

Flexible, resilient, and comfortable managing evolving priorities

Customer-focused with strong follow-through and communication skills

Why Join Us?
Opportunity to work in a global and fast-paced operational environment

Exposure to international purchasing, logistics, and compliance operations

Collaborative and supportive cross-functional team culture

Long-term career growth opportunities within operations and supply chain management

High-impact role with visibility across multiple business functions

Important Notes
Strong English communication skills are required

Candidates with international logistics and food industry experience will be strongly prioritized

Experience working with ERP systems and operational workflows is highly preferred

This is a remote/telecommute position.

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