[Remote] Bookkeeper (Part-Time – 15 Hours/Week)

Note: The job is a remote job and is open to candidates in USA. 1406 Consulting is a growing HubSpot Elite Solutions Partner. They are seeking a Part-Time Bookkeeper who will own the day-to-day accounting execution, ensuring accurate invoicing, collections, and financial reporting.

Responsibilities
• Own the accounting workflow for all deals once they are won
• Capture and validate all billing details per deal in HubSpot, including:
• Correct billing contacts and invoice recipients
• Payment terms (Due on Receipt, Net 15, Net 30)
• Payment schedules and split invoices when applicable
• Retainers vs. project-based billing
• Create accurate invoices in QuickBooks Online
• Review invoices with the salesperson who closed the deal before sending to the client
• Ensure invoices are sent correctly and tracked consistently
• Own collections and follow up on outstanding invoices
• Ensure real-time visibility into invoicing and payment status by:
• Updating deal records in HubSpot
• Posting updates in designated Slack channels
• Proactively flag risks related to delayed payment or collections
• Help ensure collections issues do not impair ongoing service delivery
• Process vendor bills, subscriptions, and reimbursements
• Manage payment timing and vendor records
• Ensure expenses are categorized correctly in QuickBooks Online
• Maintain accurate books in QuickBooks Online
• Reconcile bank and credit card accounts
• Ensure transactions are posted to the correct chart of accounts
• Own the month-end close process in partnership with the COO and CEO, including
• Preparation of:
• Profit & Loss statements
• Balance Sheet
• Statement of Cash Flows
• Basic trend and variance reporting
• Act as the primary point of contact with the company’s outsourced CPA firm
• Support annual tax preparation and compliance requests
• Maintain clean, audit-ready books throughout the year

Skills
• Proven experience as a Bookkeeper, preferably in a professional services or agency environment
• Strong, hands-on experience with QuickBooks Online is required
• Experience with client invoicing, AR, AP, reconciliations, and month-end close
• Comfort working across multiple systems (CRM, accounting, and communication tools)
• Strong attention to detail and ability to work independently
• Clear, proactive communicator with non-accounting stakeholders

Company Overview
• 1406 Consulting is a digital agency that provides easy-to-use, tested, and proven inbound marketing, sales, and service tactics. It was founded in 2017, and is headquartered in Alpharetta, Georgia, USA, with a workforce of 11-50 employees. Its website is https://www.1406consulting.com.

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