Technical Operations Coordinator (Diagnostics Startup)
About Us
HueDx is building a next-generation diagnostic platform that transforms traditional tests into quantitative, smartphone-based solutions. We work at the intersection of diagnostics, software, and real-world usability, helping partners bring better testing to market faster.
We’re a small, fast-moving team. This role is critical to keeping operations running smoothly as we scale.
The Role
We’re looking for a highly organized, proactive Technical Operations Coordinator to support day-to-day operations across sourcing, logistics, vendor management, and customer coordination.
This person will take ownership of many of the time-consuming, detail-heavy operational tasks that are currently handled by leadership. You’ll work closely with the CEO and internal teams to ensure that orders, vendors, timelines, and communications stay on track.
This is a hands-on, execution-focused role for someone who thrives in a startup environment and enjoys bringing structure to complexity. This role is part time, 10-20 hours per week, with the potential for more in the future.
Key Responsibilities
Procurement & Sourcing
Own R&D and operational purchasing (materials, components, lab supplies)
Source vendors domestically and internationally
Request and compare quotes, track pricing, and manage purchase orders
Maintain relationships with suppliers and follow up on timelines
Logistics & Shipping
Manage incoming and outgoing shipments (UPS, FedEx, freight, etc.)
Track packages, resolve delays, and handle customs/import issues
Ensure proper handling of temperature-sensitive or time-sensitive materials
Maintain shipment records and documentation
Vendor & Manufacturing Coordination
Act as point of contact for vendors and manufacturing partners
Track production timelines and flag risks early
Ensure orders, specs, and deliverables are aligned
Customer & Partner Communication
Professionally communicate with customers and partners regarding orders, timelines, and updates
Help coordinate contracts, quotes, and follow-ups
Ensure a high-quality, responsive experience
Operations & Project Coordination
Track key timelines, deliverables, and dependencies across projects
Follow up with internal team members to keep things moving
Maintain internal trackers and dashboards (inventory, orders, timelines)
Budget Tracking & Administrative Support
Track expenses related to vendors, purchasing, and logistics
Maintain organized spreadsheets for budgets and operational tracking
Assist with basic financial organization (invoices, receipts, reconciliation support)
Quality & Documentation
Maintain organized records of orders, vendors, and materials
Support basic quality processes (documentation, traceability, consistency checks)
Ensure operational processes are documented and repeatable
What We’re Looking For
2–5+ years of experience in operations, supply chain, project coordination, or similar
Strong organizational skills and attention to detail
Comfortable managing multiple workflows at once
Experience with vendor coordination and/or sourcing (international preferred)
Proficiency in Excel or Google Sheets
Strong written and verbal communication skills
Ability to work independently and take ownership of tasks
Comfortable in a fast-paced, evolving startup environment
Nice to Have
Experience in biotech, diagnostics, manufacturing, or hardware startups
Familiarity with shipping logistics, customs, or import/export processes
Exposure to quality systems or regulated environments
Experience supporting customer or partner communications
Experience working with contracts or purchase agreements
Why This Role Matters
This role is central to keeping the company running efficiently. You’ll directly impact our ability to execute, deliver to customers, and scale operations.
Compensation
Competitive hourly rate
Opportunity for growth as the company scales
Potential for expanded responsibilities over time
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