Temporary Payroll Specialists, Leave Management

Description:
• Accurately administer PTO within 24 hours of intake for eligible leaves such as: Short-Term Disability (STD) Elimination Period Unpaid FMLA and State Leaves of Absence
• Apply PTO based on specific administration guidelines, such as: PTO Utilization Hierarchy for Non-Union employees Union-specific PTO guidelines State-specific handling (e.g., CT and WI leave administration)
• Manage multiple leave types while excluding: Workers Compensation Unpaid Personal Leave Long-Term Disability
• Utilize UKG’s UTA system to: Input and track time-off accurately Deplete appropriate PTO buckets based on hierarchy and employee selections Monitor and update vacation, personal holiday, caregiver, and sick leave balances
• Coordinate closely with claims examiners and employees to apply leave decisions, including: Responses to custom PTO utilization questions during claim intake Voluntary PTO usage beyond required minimums
• Maintain compliance with policies including: Mandatory PTO utilization during unpaid FMLA for Non-Union employees 7-day elimination period rules Prohibitions on concurrent PTO usage with paid benefits (e.g., STD, military leave, parental leave)
• Provide support for union-specific leave rules, based on group-specific guidelines and responses collected during intake
• Maintain records and audit timekeeping entries for accuracy and compliance with internal and external policies
• Collaborate with HR, Payroll, Benefits, and Leave Management teams to resolve discrepancies and improve processes
• Stay updated on relevant federal, state, and local leave regulations

Requirements:
• High School diploma or GED certificate
• 1+ years of experience in payroll processing or timekeeping support; preferably in a leave management or HR operations environment
• Proficiency with timekeeping and payroll systems, preferably UKG (Ultimate Kronos Group)
• Foundational experience with system-based rules/coding for time-off or payroll processing
• Understanding of FMLA, STD, and PTO leave structures
• Familiarity with union vs. non-union leave policies and related administrative processes
• High attention to detail and strong organizational skills
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive employee information
• Experience working in a shared services or leave administration team is preferred
• Knowledge of multi-state employment laws relating to time off is a plus
• Familiarity with claims processing systems and absence case management tools is preferred

Benefits:
• Equipment Provided

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