US Accounts Payable Assistant (Philippines)
Philippines (100% Remote) · Full-Time Independent Contractor · $1000 - $1500 USD
Be the steady hand that keeps invoices flowing. You'll own the AP inbox, log transactions accurately into the TMS, and surface discrepancies before they become problems — so payments go out on time and the books stay clean.
01 ABOUT THE ROLE
You'll be the first set of eyes on every invoice — monitoring the AP inbox, entering data into the Transportation Management System (TMS), and flagging anything that doesn't add up. You'll keep records organized, maintain Notice of Assignment and Letter of Release documents in the system, and partner with the finance team to resolve issues quickly.
You'll learn the Ascend platform (training provided) and grow into a trusted contributor on the AP workflow. This is the role where careful, consistent work matters more than years of experience — if you take pride in getting the small things right, you'll thrive here.
The Ideal Candidate
You catch the typo, the missing PO, the duplicate invoice — and flag it before it ships
You stay on top of an inbox without letting anything slip
You write clear, short emails that get a clean answer back
You learn new systems quickly and aren't afraid to ask questions
You take ownership of your queue, not just your tasks
02 WHAT YOU'LL OWN
AP Inbox & Communication
Keep the front door of AP clean and responsive.
Monitor and maintain the AP inbox; review and respond to incoming emails promptly
Communicate discrepancies or missing information to the right teammate by email
Track outstanding items through to resolution
Data Entry & TMS Accuracy
Get the data right the first time.
Enter invoice and payment data into the TMS accurately and on schedule
Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields
Maintain Notice of Assignment and Letter of Release records within the system
Systems & Tools
Build proficiency in the tools the team relies on.
Learn and use the Ascend platform to support AP processes (training provided)
Work confidently in Microsoft Outlook and Excel daily
Documentation & Records
Leave a trail anyone can follow.
Keep digital records organized, naming consistent, and supporting docs filed in the right place
Support the finance team with additional administrative tasks as needed
03 WHAT YOU'LL BRING
High school diploma or equivalent required; coursework in accounting or finance preferred
Strong attention to detail and accuracy in data entry
Ability to manage multiple tasks and prioritize effectively
Clear and professional written communication skills
Proficiency in Microsoft Office (especially Outlook and Excel)
Confident written and spoken English
Comfortable working U.S. business hours (night shift, PH-based)
Preferred (nice to have):
Prior experience in accounts payable, data entry, or administrative support
Experience with TMS or Ascend systems
Background in logistics, transportation, or factoring/finance industries
03 HOW WE WORK
Quality: Clean data entry, consistent documentation, and tidy inbox hygiene — every day
Security: MFA, least-privilege access, and secure file sharing are non-negotiable
Collaboration: Slack/Zoom/Teams standups, shared task boards, and predictable check-ins
04 WHY CAS IS DIFFERENT
We are not a gig platform. We are not a freelance marketplace. We are not short-term staffing.
We invest in professionals who want to build a real career serving U.S. clients. At CAS, you get:
Career-level USD compensation based on experience and scope
Permanent remote work — done right
Full company equipment provided (laptop, monitor, accessories)
15 days PTO annually + local holidays off
Guaranteed annual increases
Referral rewards up to $1,000
Monthly flexible stipend (CAS Flex Perks)
Structured onboarding and support
A culture that actually shows up
05 CONTRACT & EXCLUSIVITY
This is an independent contractor engagement based in the Philippines. Full-time exclusivity is required — candidates must not hold other part-time or freelance engagements once hired. Conflict-of-interest checks may apply.
06 APPLICATION PROCESS
Application & Prescreening
Technical Assessment
Profile and Pre-interview Preparation
Client Interview
Employment Offer and Onboarding
READY TO TAKE THE NEXT STEP?
Your next big career move starts here.
https://jobs.ashbyhq.com/cas
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