Visiting Undergraduate Student and Admissions Coordinator

Remote, USA • Full-time • Posted 2026-05-04

About the position

Manage all aspects of VUS applications for two annual cycles, including setting the calendar.
Respond to prospective applicant and applicant inquiries via email and phone.
Maintain and update the application in collaboration with colleagues; assign applications to readers.
Draft and update communications to students; coordinate notification of admissions decisions.
Schedule, prepare materials, and attend admissions committee meetings; handle follow-up with applicants, universities, and recommenders.
Build and maintain relationships with universities.
Communicate with and process I-20 paperwork for incoming international VUS, first-year, and/or transfer students who need a visa.
Coordinate and host webinars about the visa process for incoming VUS students.
Liaise with various campus partners regarding VUS student visas, matriculation, orientation, and advising.
Perform other duties as assigned or needed.

3+ years of work experience; education beyond high school may count towards experience.
Bachelor's degree preferred.
Administrative experience in a customer service or operations-oriented office desirable.
Experience providing a high level of customer service to diverse populations.
Excellent organizational skills, including ability to prioritize work in an environment supporting multiple stakeholders.
Strong interpersonal and communication (verbal and written) skills.
Ability to work independently with minimal supervision and keep complex information confidential.
Proficiency with office productivity and collaboration tools.
Access to the Internet for remote work needed.

Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days per year, 12.5 holidays plus a Winter Recess, 3 personal days per year, and up to 12 weeks of paid leave for new parents who are primary caregivers.
Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits.
Child and elder/adult care resources including on-campus childcare centers, Employee Assistance Program, and wellness programs.
University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement Program providing 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development programs and classes at little or no cost.
Various commuter options including discounted parking, half-priced public transportation passes, and biking benefits.
Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and discounts to various services and cultural activities.

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